As a startup founder, it may feel like you have the entire world on your shoulders. You’re consumed by the many challenges that stand in the way of bringing your idea to life. All the while managing the day-to-day operations of your business.
Accounting Startup Package – “Launch & Grow”
Ideal for: New businesses, sole proprietors, NGOs, and early-stage startups with low transaction volume.Package Price Options (South Africa – 2026 estimates)
- Basic Startup Package: R2,200 – R3,500 once-off (or R1,800 – R2,500/month for the first 3–6 months)
- Standard Startup Package (most popular): R3,500 – R5,500 once-off + optional monthly support at R1,500 – R2,800/month
What’s Included in the Startup Package
1. Setup Phase (One-Time)
- Company / NPO registration support (CIPC guidance + basic documents)
- Choice and setup of accounting software (Xero, QuickBooks, Sage Accounting, or free/basic options like Wave)
- Custom Chart of Accounts (tailored for donations, grants, program expenses, admin costs, and fundraising)
- Bank & credit card account setup and integration
- Initial data migration (if existing records exist)
- Donor / Grant tracking categories setup (very useful for nonprofits)
2. Bookkeeping & Compliance
- Monthly bookkeeping & bank reconciliations (up to 100–150 transactions/month)
- Income & expense tracking
- VAT registration assistance + monthly/ bi-monthly VAT returns (if applicable)
- Payroll setup (if you have 1–5 staff or volunteers with stipends)
- Basic management reports: Profit & Loss, Balance Sheet, and Cash Flow summary
3. Tax & Reporting
- Preparation for annual tax return (ITR14 or ITR12)
- SARS eFiling setup and basic tax compliance guidance
- Donor receipt templates and basic grant reporting format
- Financial policies & procedures document (internal controls for nonprofits)
4. Bonus Support (Value-Add)
- 1–2 strategy sessions (1 hour each) – budget planning, funding readiness, or cost control tips
- Training on how to use the accounting software (1-hour session)
- Secure document storage & receipt management system (e.g., Hubdoc or similar)
- Access to a small business / nonprofit finance guide (templates for budgets, donation tracking, etc.)
Optional Add-ons
- Monthly ongoing bookkeeping & reporting: +R1,500 – R3,000/month
- Payroll processing: +R500 – R800/month
- Full grant/donor reporting pack: +R1,200 once-off or monthly